Room Hire

Terms and Conditions

Room Hire
Terms & Conditions

Please read and understand the terms and conditions of booking and using the Conference Room and it's facilities.

This Agreement between THE RENTER and THE FALKLAND ISLANDS CHAMBER OF COMMERCE defines the terms and conditions for rental of the conference room.

Scroll down to read, or download a copy.

The following terms and conditions apply to all room rentals:

  1. Rental of the conference room will be on a first come, first served basis.

  2. Tables and chairs are provided in the conference room. Should Renters require a different set‐ up, the renting party will be responsible for providing additional chairs or tables as required. The Renter will be responsible for the removal of the additional equipment and the return of the room to its normal condition.

  3. Renters are responsible for any damage to the building (including any common areas such as the entrance or toilets) or its contents. All damage must be reported to the staff immediately. Renters will be expected to cover all repairs of any damage to the building and repair or replacement as appropriate of any damage to the contents.

  4. On leaving the conference room must be left in proper order, with all paper, trash, etc. disposed of in trash
    receptacles. All chairs and tables should be placed back in their original position. All mugs, glasses etc. should be washed. All entrances to the building must be locked if the booking takes place outside business hours.

  5. Smoking is not permitted in the building (there is an ash bin beside the bay doors).

  6. Signs or decorations may be affixed to any surface only if such affixation will not mar, deface or leave a mark on the surface when removed. NO PENETRATION OF ANY SURFACE MUST OCCUR. Only tape made specifically for painted walls may be used. All tape, wire, or other items used for decorations must be completely removed before the conference room is vacated.

  7. The conference room shall not be used for any illegal purpose.

  8. The Falkland Islands Chamber of Commerce accepts no liability for any loss or damage whatsoever suffered by the Renter or anybody expressly or impliedly invited into the building by the Renter, except for (one) death or personal injury caused by the negligence of the Chamber of Commerce or its employees, offices, agents, consultants or contractors or (two) any other liability which cannot be limited or excluded by law.

Equipment and Supplies

The rental of the conference room includes the following:

  • Conference room tables and chairs
  • Use of dry erase board/easel
  • Sure Broadband Wi-Fi access
  • An interactive whiteboard with connection to room speakers
  • A computer with HDMI and audio connectivity to the whiteboard

Renters should notify staff in advance if they want to use any of these facilities.


A key is needed to access the building at weekends or before 0800 and after 1700 on weekdays. It must be picked up from the Chamber of Commerce office during normal office hours. If the key is lost the Renter will be required to meet the cost of getting a replacement key cut.